Documents for an ASIC Application

There are a number of documents you will need to supply with your ASIC application including:

1. Identification Documents
2. Photograph
3. Evidence of your Operational Need.

These documents need to be supplied by all applicants, regardless of whether you are renewing or applying for the first time. If you don’t have these documents on hand, you can still complete the online form and provide them later.

1. IDENTIFICATION DOCUMENTS

Regulations require you to provide one identification document from each of the categories below:

  • Category A – Start of your identity in Australia
  • Category B – Evidence of your identity by means of a photo & signature
  • Category C – Evidence of your identity in the community
  • Category D – Evidence of your current residential address*
    *Only required if the documents supplied for categories A, B or C do not show your current residential address.

Category A – Start of your identity in Australia

  • Australian Birth Certificate (front and back).
    Extracts and commemorative certificates cannot be accepted. If you do not have a copy of your birth certificate you will need to apply for one from Births Deaths & Marriages in the state in which you were born. The back page should also be supplied as it sometimes contains important information required to properly identify you.

or

  • Australian Citizenship Certificate (front and BACK).
    The back page of a citizenship certificate usually contains important numbers that will be required to digitally verify your document. If you do not include both the front & back page your application may be delayed.

or

  • Australian Visa / VISA Grant Notice / VEVO / Immicard
    This is a requirement for all foreign citizens including those from New Zealand (NZ citizens must obtain a VEVO). A copy of your supporting foreign passport is also required to accompany your Visa or VEVO, even if it has expired. If the passport has not expired, then you may also use it as your Category B document. If you need assistance to obtain your Visa or VEVO, please see our FAQ page for more information.

Category B – Evidence of your identity by means of photo & signature

Document must be current and valid. Examples of eligible documents include:

  • Current Passport
  • Current Driver’s Licence (please include a copy of the back if it shows an address label or signature)
  • Australian Proof of Age Card
  • Australian Security Licence
  • Australian Firearms Licence
  • Australian Police Identification Card

Category C – Evidence of your identity in the community

Document must be current and valid. Examples of eligible documents include:

  • Category B document not already used
  • Current Medicare Card
  • Current ASIC or MSIC
  • Australian Tertiary Student ID Card
  • Bank / Credit Card
  • Official Marriage Certificate issued by Births Deaths and Marriages (commemorative certificates not accepted)
  • Australian Government Benefit Card (such as pension or health care card)

Category D – Evidence of your current residential address*
*Only required if your documents supplied for Categories A, B or C do not show your current address.

Must be a formal document no more than 6 months old. Examples of eligible documents include:

  • Bank Statement
  • Utility Bill (phone, electricity, gas etc)
  • Rates Notice
  • ATO Notice of Assessment
  • Mortgage Papers or Tenancy Agreement
  • Australian Electoral Enrolment

Name Discrepancies – Evidence of Change of Name

If any of the documents supplied for Categories A, B, C or D contain name discrepancies, then regulations require you to supply a formal linking document. For example, if your birth certificate shows your maiden name, but drivers licence and medicare card show your married name, you must provide a marriage certificate.

Only formal linking documents can be accepted, e.g., a Marriage Certificate or a Change of Name certificate issued by Births, Deaths & Marriages. A statutory declaration is not a sufficient linking document for name changes.

It is important to disclose all previous names and aliases you have ever been known by. Failure to do so may unfortunately cause delay or withdrawal of your background check with AusCheck.

2. PHOTOGRAPH

You must provide a recent colour passport style photograph of yourself. This will be printed on your ASIC. The passport style photograph must meet the following specifications:

  • Recent – no more than 6 months old.
  • On a plain white or light-grey background.
  • Clear colour and in sharp focus.
  • Facing square on and looking straight ahead.
  • In a neutral expression – no smiling, mouth closed and eyes open.
  • No glasses or hats. No other facial coverings that obstruct the face from forehead to chin.

The photograph may be provided by digital upload in a good quality resolution or posted into us and printed on good quality glossy photographic paper.

3. EVIDENCE OF OPERATIONAL NEED

You will need to provide evidence to support your operational need to hold the ASIC. The most common forms of evidence include a:

  • copy of your valid pilot’s licence, or
  • letter of endorsement from your employer or contracting party, or
  • letter of endorsement from your flight school.

Pilot’s Licence

For CASA issued Part 61 Flight Crew Licences, we require the pages that show your Name, ARN, Issue Date and Licence Categories (i.e. pages 2-3 showing sections I-XIII).

For RAA issued licences we require a copy of your membership certificate, not just the membership card.

Letter of Endorsement – Employers and Flight Schools

The letter must be current (within 3 months) and should include the following:

  • Applicant Name
  • Date
  • Company/Flight School Letterhead and ABN
  • Be addressed to Aviation ID Australia
  • Confirmation of duties/enrolment relevant to the need for an ASIC
  • Type of ASIC required, i.e. Red, Grey or White
  • Scope of ASIC required, i.e. Auswide or Single Airport
  • Name and signature of the company/flight school liaison.